Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Common Job Titles
- Administrative Assistant (Admin Assistant)
- Administrative Secretary (Admin Secretary)
- Office Assistant
- Secretary
What You'll Need to Succeed
AI-generatedKey competencies for this occupation at a glance
- KnowledgeApply administrative procedures and office management protocols in office settings using electronic filing systems and scheduling software.Proficient
- KnowledgeEvaluate work priorities and scheduling conflicts when coordinating appointments, meetings, and administrative activities under time constraints.Proficient
- KnowledgeCoordinate meeting logistics, travel arrangements, and event planning activities using scheduling and communication technologies independently.Proficient
- Hands-onOperate multi-line telephone systems and office communication equipment to facilitate internal and external stakeholder communications.Developing
- KnowledgePrepare correspondence, reports, and presentations using Microsoft Office suite and Google Workspace applications following organizational standards.Developing
- MindsetRespond to stakeholder inquiries and information requests with professionalism and attention to customer service.Developing
- KnowledgeOrganize paper and electronic filing systems to maintain accurate records and ensure information retrieval efficiency.Developing
- Hands-onExecute data entry and document processing tasks using scanners, computers, and database software with accuracy.Developing
- MindsetEngage with supervisors, colleagues, and external contacts to establish and maintain effective working relationships.Developing
- KnowledgeMonitor office supply inventory and resource needs to ensure operational continuity and cost efficiency.Developing
Wage Data According to the Bureau of Labor Statistics
Annual wage data for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive (2024)
Estimated Total Employment (U.S.)
1,737,820
Wage Distribution by Percentile
Line chart of annual wages by percentile. U.S. is the solid line. 10th percentile: U.S. $31,600. 25th percentile: U.S. $37,770. 50th percentile: U.S. $46,290. 75th percentile: U.S. $55,650. 90th percentile: U.S. $64,150. Use the left and right arrow keys to move between percentiles.
- U.S.
| Metric | U.S. |
|---|---|
| 10% of workers earn the following or less | $31,600 |
| 10% of workers earn the following or more | $64,150 |
| Workers on average earn | $47,640 |
+ indicates wage is at or above the BLS reporting cap ($239,200/year)
Skills & Requirements
Key competencies for this occupation, ranked by importance
- Administrative4.5/5
- English Language4.3/5
- Computers and Electronics3.8/5
- Customer and Personal Service3.8/5
- Administration and Management3.4/5
Tools & Technology
Equipment and software commonly used in this occupation
In-Demand Technology
Frequently requested by employers in job postings
- Adobe Acrobat
- Adobe Creative Cloud software
- Adobe Illustrator
- Adobe InDesign
- Adobe Photoshop
- Apache Cassandra
- Apache Hadoop
- Apache Hive
- Apache Tomcat
- Apple macOS
- Atlassian Confluence
- Atlassian JIRA
- Canva
- Cisco Webex
- Drupal
- Google Docs
- Google Sheets
- Google Workspace software
- Hypertext markup language HTML
- IBM SPSS Statistics
- Intuit QuickBooks
- Kronos Workforce Timekeeper
- Linux
- Microsoft Access
- Microsoft Active Server Pages ASP
- Microsoft Dynamics
- Microsoft Excel
- Microsoft Office software
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Project
- Microsoft SQL Server
- Microsoft SharePoint
- Microsoft Teams
- Microsoft Visio
- Microsoft Windows
- Microsoft Word
- Mozilla Firefox
- Oracle Database
- Oracle PeopleSoft
- Oracle Primavera Enterprise Project Portfolio Management
- SAP Concur
- SAP software
- SAS
- Salesforce software
- Slack
- Teradata Database
- Yardi software
- Zoom
Technology Skills
- 3M Post-it App
- ADP Workforce Now
- Adobe Dreamweaver
- Airtable
- Apache HTTP Server
- Apache Pig
- Apache Solr
- Apple Keynote
Tools & Equipment
- Data input scanners
- Desktop computers
- Dictation equipment
- Digital cameras
- Handheld calculators
- Handheld computers
- Laptop computers
- Laser facsimile machines